This is an example of a payoff letter used in a syndicated loan transaction. This payoff letter (including the defined terms such as Lenders,.Create a Loan Payoff Letter online and download it as a PDF or Word document. Customize and print a blank Loan Payoff Letter for free. 1) Call the mortgage department and request an official principal payoff letter. Be sure to submit the correct form to prevent any delays. A payoff letter provides instructions on how to pay off a loan with a lump sum before the loan term ends. Learn how payoff letters work. I. GENERAL ADMINISTRATION. Rule. 1. The source of the information provided in the Disclosure Statement;. 5.