This payoff letter (including the defined terms such as Lenders,. Administrative Agent, Collateral Agent, Collateral, Commitments,.In the same situation. This Payoff Transmittal Letter serves as a formal request to close your loan account. Arrange for payoff of loans. The seller should advise its bank of the projected closing date and request a pay-off letter. You can search for, get copies of, or update property ownership records, such as deeds and mortgages. A deed is often referred to as a title. You can go to court to file the petition or go online to New York State DIY (Do-. It-Yourself) Forms at nycourthelp.