This is an advisory publication providing direction to staff administering the Sales and Use Tax Law and Regulations. Although. The payoff demand processing fee is paid in escrow.Please see more information in the Payoff Demand Instructions. Create a Loan Payoff Letter online and download it as a PDF or Word document. Customize and print a blank Loan Payoff Letter for free. The Treasurer and Tax Collector mails the Annual Secured Property Tax Bills each year in October to every owner listed on the Secured Tax Roll. Quality Control- The County of Santa Clara may retain an outside firm to audit loan files on a periodic basis as needed. Fails to specify a Type of New Vehicle Floorplan Swing Line Loan in a New Vehicle Floorplan Swing Line Loan Notice or if a Payment Commitment or Payoff Letter.