The dealer must, within 7 days, notify the lien holder in writing that the vehicle has been traded in. This is a request for assessment payoff information related to the property described below.Use your USAO case number and payment information to complete the form. Q: I represent a title company and need the payoff amount for a debtor. A lender's payoff statement or letter will show the amount you need to pay to completely close out the loan. A 10 day payoff is crucial to getting your old loans paid off during a refinance. Learn how it works from start to finish. Do you need a loan payoff request form? How to fill out the Payoff Request Letter Templates? If you are required to complete a financial declaration you must complete all of it and use the court-approved form.