Sample Forms, Policies, and Contracts. Sample Form of Payoff Letter.Use a standard business letter format with your name, contact information, and the date at the top. Do you need a loan payoff request form? If you require a payoff statement, please complete the form below, select "Payoff" as the request type, and click "submit. Have questions about your business loan? The bank sent me the title and a letter saying that the loan was paid off. I didn't receive notice that the second half of my property taxes were due and now I have late charges. Why didn't I get a statement or notice?