Any notice of a board meeting shall state the date, time and place of the meeting. ▫ Provide notice as soon as possible.▫ Announce in public the reasons necessitating emergency action. Thus, they should consist of a clear, accurate, and complete report of all business transacted and should be worded in a manner that is simple and unambiguous. Beginning January 1, 2022, associations must request members' preferred delivery method (email, mail, or both) for notices and disclosures. • Written notice delivered to board members at least 24 hours in advance. • Must inform the public in a manner that is. Minutes are a record of the action and deliberations of a board or committee. As such, minutes need to reflect the basics of board action. Build Board Meetings into Disclosure Controls and Procedures.