The directors effectuate the decisions – even if disagree. A free board meeting minutes template for nonprofits gives your board a good place to start when establishing a process for taking minutes.A first rate executive director board report template. You can download this template to share with your staff leader or your board. The idea behind a strategic agenda is to streamline routine items to allow board members to spend most of the meeting time on strategic planning. PRESENT: S. Alexander. Use this template to record your board meeting minutes, created for your convenience and to remind you of legal recommendations related to board minutes. This Notice of Meeting of Board of Directors letter is available for use on UpCounsel. Download this free sample Notice of Meeting letter below. Any board of director's profile format may be used.