The secretary pro tem of the meeting would be the party who marks and dates the written document as being officially approved as minutes. It's not mandatory,but for a smoother Board Meeting presence of Comapny Secretary is recommended.CA1 fills in attendance on original minutes and requests DM report approval. A detailed guide for company secretaries on how to effectively plan and execute board meetings. The ADM fills in when SRCA is not in the office. SRCA creates a copy of the Committee Reports with resolutions, strips out the discussion notes and then posts. Get insights on how to run a board meeting effectively, covering everything from preparation to execution for successful outcomes. Dreading unproductive board meetings? Our guide unlocks the secret and FREE checklist to effective board meetings! Company secretaries must have at least some knowledge of corporate law, finance, governance and strategy to successfully run board meetings.