It's not mandatory,but for a smoother Board Meeting presence of Comapny Secretary is recommended. Get insights on how to run a board meeting effectively, covering everything from preparation to execution for successful outcomes.In this article, we list the main tasks of a corporate secretary involved in arranging a meeting and provide recommendations on how to organize a meeting. We share six steps for how to run a volunteer board meeting that's both productive and effective. When the role is combined the board then has the General Counsel, albeit in the role of Company Secretary, present at the meeting. Knowing how to take minutes at board meetings is an essential skill that all good company secretaries practice. Here's a thorough guide. The company secretary is an officer of the company, together with the directors, and as such, exercises specific functions and responsibilities at law. In many jurisdictions, it is mandatory for companies to appoint a company secretary, and specific procedures must be followed.