Seven steps for writing a board resolution, plus a definition, what it's required, how to pass a resolution and FAQs. The letter must be typed on the Vendor's letterhead.The signatures and notary stamp must be both clear and have original signatures. Here's the awesome template we used for creating the board resolution. All you need to do is fill in the spaces highlighted in red and yellow. Board resolutions are the answer, but only if you prepare and document them correctly. Here, we'll explain how to write effective, compliant resolutions. The Board commends the Ordinary Resolutions set out at Item nos.