For a board meeting, everyone present is listed in the minutes. At membership meetings, however, the members in attendance need not be listed in the minutes.The minutes must state the specific reason for closing the meeting, note present governing authority members, and record who voted to close the meeting. First Board of Directors meeting minutes template. Free corporate form for recording the minutes of the first directors meeting. Include the full names of the presiding officer (chair), governance members and recording secretary in attendance. Board Meetings and Minutes, Search Historical Meeting Minutes, FAQs, Frequently Asked Questions, Cease and Desist Orders, File a Complaint Forms Learn best practices for Georgia HOA and condo association board meeting minutes, from who takes minutes, to what to include. Board meeting minutes in a board meeting with practical tips to improve. See a meeting minutes template and sample minutes.