A Guide to Planning Board and Board of Adjustment Meetings. 1.01 Call to Order. 1.01.In the event there is only one director remaining on the board, that director can choose to appoint people to fill all of the vacancies. 5. Can some or all members of the Board or a committee participate in a meeting via conference call? The castle's immaculate gardens can accommodate marquees for up to 350 people, which are ideal for conferences and award ceremonies. The Salvation Army in the United States of America. Staff is currently seeking a third video-conferencing location in the East Bay and will inform the.