Put the date and resolution number at the top. Include Location, Date, and Time.It is essential to include the location where the board meeting is taking place. Resolution: That the Houston Housing Authority Board of Commissioners authorizes the Houston Housing. Board resolutions are the answer, but only if you prepare and document them correctly. Here, we'll explain how to write effective, compliant resolutions. How to fill out a resolution of the Board of Directors? Date, time, and location of the meeting. It is also common to find record of a corporate resolution in the board meeting minutes. To participate in this forum, an individual must complete and submit a Request for Appearance form to the Board Services Office 24 hours prior to the meeting.