Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Financial documents are not always ready for review at each meeting and may not be included in the monthly minutes.Meetings Information City Council meetings are conducted each week on Tuesdays at p.m. And Wednesdays beginning at a.m. Presentations are limited to four (4) minutes. No personalities or personnel may be mentioned in the address. The Texas Open Meetings Act Made Easy. Members of the public can sign up to speak on any agenda item at the meeting. Speakers are usually allowed two minutes. The Board of Directors (the "Board") of EAST LAKE HOUSTON MANAGEMENT.