Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use.A public board must provide notice of its meeting 48 hours in advance (excluding Saturdays, Sundays and legal holidays). Enjoy our free minutes template for your corporation's annual board of directors meeting. Request lists of all current board members and committees. Uphold fiduciary principles and act in the best interests of the public organization. I am excited to be applying for the position of board member. Please accept this letter and the attached resume as my interest in this position. Corporate minutes should be used whenever a corporation holds formal meetings of its board of directors, shareholders, or committees. Therefore, we urge you to complete, sign, date, and promptly return the enclosed proxy card.