Michigan law does not require open meetings but our bylaws say meetings board should be open. The Open Meetings Act (OMA) is 1976 PA 267, MCL 15.261 through 15.275. The.In the absence of the secretary, the president shall appoint a temporary secretary who shall sign the minutes of the meeting. As for "doing everything in secret" there is nothing in our bylaws about informing the rest of the members about the schedule of board meetings. A secretary may make a recording of the meeting, but is not required to do so. After your first fiscal year, your organization is required to fill out additional paperwork to remain in good standing with the IRS and the state of Michigan. It is a business entity separate from its members. A person shall not be excluded from a meeting of the Appeals Board except for breach of the peace, committed at the meeting. 5. 5.