(d) a certain method must be used for filling board vacancies (section 302A.225);. (10) a director may call a board meeting, and the notice of the meeting need not state the purpose of the meeting (section 317A.231);.Under Robert's Rules, anyone is absent (like the president or the secretary) does NOT sign any inmeeting document. Board meetings are a vital part of community association governance. Under open meeting law, anyone can file a written request for notification of meetings, which the board of supervisors must comply with. Nonprofit boards must have a chair and a treasurer. Chair and secretary are highly suggested. In general, according to MN Statute 515B (that governs are association), Board meetings are open to members. Nonprofit boards should hold quarterly meetings at a minimum. This formalises the minutes as an honest and objective record of the meeting's events.