Executive Board of Director's Meeting Agenda. Each unit owner in attendance may address the executive board of directors.Having an established board meeting agenda helps the board maximize accuracy, efficiency, and productivity. Here's what to include in yours. Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use. Corporate minutes should be used whenever a corporation holds formal meetings of its board of directors, shareholders, or committees. Proposed Board Meeting schedule for calendar year 2025. Sample Forms: agenda, minutes and notice of meeting to consider a person's character, etc. The public is always invited to attend board meetings, with the exception of the Executive Board Meeting, which may include protected information.