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Board Meeting Minutes Format In New York
State:
Multi-State
Control #:
US-0020-CR
Format:
Word;
Rich Text
Instant download
Description
Form popularity
FAQ
What to include Meeting date, time and location. Names of the committee or other group holding the meeting, the Chair and Secretary. List of those present, including guests in attendance, and any recorded regrets/absences. A record of formal motions and outcomes.
What Should Be Included in Meeting Minutes? Date and time of the meeting. Names of the meeting participants and those unable to attend (e.g., “regrets”) Acceptance or corrections/amendments to previous meeting minutes. Decisions made about each agenda item, for example: Actions taken or agreed to be taken. Next steps.
They are legally required to include these details: Date, time, and location of the meeting. Record of notice of board meeting provision and acknowledgment. Names of attendees and absentees, including guests. Approval of previous meeting minutes.
At a minimum, minutes should include: Name and kind of meeting. Date, place, and time that the meeting began and ended. Names of the chair and secretary or their substitute. Names of voting members attending and whether a quorum was present. Names of guests and their subject matter.
Robert's Rules (Section -16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
What Should Not be Included in Meeting Minutes? Personal opinions and comments. Excessive detail. Tangential conversations. Verbal exchanges or arguments. Unconfirmed information. Confidential or sensitive information. Off-the-record remarks. Meeting details.
The format of the minutes should closely follow the format of the agenda. It's easier to record the minutes if the meeting follows the agenda. The minutes are generally taken down at the meeting in a rough format then later written or typed properly and fully, unless the meeting has been recorded.
Minutes should include the following: Date and time of meeting. Place of meeting. Members present. Members absent. Invited guests present. Agenda items. Actions voted (number by month and year only the voted actions) Major discussion items (even though no action voted)
More info
In it, you'll see tips about writing meeting minutes, developing findings statements, and issuing board decisions. You'll even learn a bit about recordkeeping.Meeting minutes are a formal recording of transactions that happened at a particular time and place. Board meeting minutes record the board of directors' actions and decisions. They're an official and legal record of board meetings. New To Writing Meeting Minutes? What makes meeting minutes good? We hear from directors that good minutes are short, easy to scan and refer back to. Zenda Bowie, Director of Field Services and Parliamentarian for (GSBA) shares board meeting minutes must-haves including 8-things-you-should-never-miss! All. Meetings and minutes should follow Robert's Rules.
