Preparing a Notice for a Meeting of the Board of Directors. Make sure you deliver proper notice for regular and special meetings of your board of directors.Seven steps for writing a board resolution, plus a definition, what it's required, how to pass a resolution and FAQs. This guide walks through everything you need to know to run your board meetings, understand roles, streamline procedures, and embrace best practices. A sample of minutes to record various decisions that Boards make from time to time is included below. Member sign a waiver of notice to be entered in the minutes. Meeting Notices Regular School Board Meetings Schedule Planning Session Education Committee Buildings and Grounds Finance Committee Safety Committee. These meetings are stated as mandatory in the company bylaws. They are held throughout the year at periodic intervals. "independent" under the listing standards of the New York Stock.