It's not mandatory,but for a smoother Board Meeting presence of Comapny Secretary is recommended. In this article, we list the main tasks of a corporate secretary involved in arranging a meeting and provide recommendations on how to organize a meeting.Rather than composing their own forms, some may find it easier to use the preprinted forms provided in a corporate kit. These requirements include filing a biennial statement, holding an annual meeting and keeping proper board meeting minutes. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. General Corporate Governance Resources. Company Formation, Dissolution, and Other Housekeeping. If something can be sorted out informally without going to a board meeting, take that route. New York Consolidated Laws, Not-For-Profit Corporation Law - NPC § 711. Notice of meetings of the board.