If the private interaction is unavoidable, a board member should disclose ex parte communication at the next board meeting so it can be included in the record. A free board meeting minutes template for nonprofits gives your board a good place to start when establishing a process for taking minutes.Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use. Board meeting minutes record the board of directors' actions and decisions. They're an official and legal record of board meetings. Corporate minutes should be used whenever a corporation holds formal meetings of its board of directors, shareholders, or committees. Explore our comprehensive guide to corporate meeting minutes, including easy-to-use templates for legal compliance and efficient meeting documentation. What should good minutes look like? Some common methods for taking attendance include crossing off names on your board meeting minutes template or circulating a sign-in sheet.