Agendas are available at least 24 hours prior to each meeting. To conduct a search, click the "Meetings" link in the gray bar below this paragraph.Having an established board meeting agenda helps the board maximize accuracy, efficiency, and productivity. Here's what to include in yours. Association include: a. Each city and town can design its own agenda format but in the absence of a local model we found this example to be thorough and user friendly. Use an agenda: The agenda is the backbone of the board packet and should include enough detail to help board members prepare for the meeting. Board members are ap- pointed for terms of six years each, with terms expiring on the third Monday in January of the appropriate year. One or more board members may participate via teleconference. Agenda items may be taken out of order.