Seven steps for writing a board resolution, plus a definition, what it's required, how to pass a resolution and FAQs. Keep a copy of the statement for your records.The board must file a copy of the resolution covering any increase or decrease in the number of directors with the official copy of the bylaws. The letter must be typed on the Vendor's letterhead. The signatures and notary stamp must be both clear and have original signatures. A board resolution template provides guidance when creating resolutions, streamlining the process for greater efficiency. Simply upload a document with a summary of the resolution during the board meeting, then enable signatures.