It's not mandatory,but for a smoother Board Meeting presence of Comapny Secretary is recommended. Public meeting information is typically posted below on the online calendar one week, or at least 24 hours, in advance of the scheduled meeting.The Public is invited to attend all Governing Board meetings except those portions of Board meetings that are held in executive session. Under Robert's Rules, anyone is absent (like the president or the secretary) does NOT sign any inmeeting document. Corporate boards of charter school operators generally are not "public bodies" subject to Arizona's open meeting law; however, because the open meeting law. Collects items for the meeting and then creates the agenda. So, for instance, say I'm the secretary for a board. Secretary: There shall not be a Secretary from the membership. Based on past consensus of the RTA Board, the minutes are intended to be a general summary and do not serve as the official record of the meeting. A secretary to one or more committees may not be the corporate secretary because of company custom or because committee meetings are scheduled.