The idea behind a strategic agenda is to streamline routine items to allow board members to spend most of the meeting time on strategic planning. A first rate executive director board report template.You can download this template to share with your staff leader or your board. See Chapter 4 for more information. 6. Hold the first meeting of directors. It is commonly recommended that nonprofits have between three and 25 directors. A free board meeting minutes template for nonprofits gives your board a good place to start when establishing a process for taking minutes. Use this template to record your board meeting minutes, created for your convenience and to remind you of legal recommendations related to board minutes. This detailed guide will walk you through each step, from forming your board of directors to securing California 501(c)(3) status. Cost, time, and paperwork required to start a nonprofit.