These Rules of Procedure govern the conduct of meetings of the Santa Clara Valley. The Board of Directors may direct that proposed projects in the Safe, Clean Water and.Regular Board of Trustee meetings are held every second and fourth Thursday of the month. All regular meetings are open to the public. A committee may recommend an action without a meeting if the entire committee agrees to that recommendation. BOARD AGENDA MEMORANDUM Government Code ? 84308 Applies: Yes ? Action without a Meeting: The Board may take any action without a formal meeting if all of the Trustees consent to the action. When is a Board Resolution required? Directors meeting for just cause contagious illness.