Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Board of Managers meetings are scheduled for the third Monday of each month, March through October.Board meeting minutes should be accurate and complete. In addition, minutes should be written using consistent language and a consistent approach. Orazio Mancarella made a motion to approve the minutes from Board of Directors. Meeting on 12-14-21. The Board of Trustees may call an extraordinary general meeting whenever they think fit. Many forms in Texas are not available in a fill-in-the-blank format.