The call of the roll disclosed the presence or absence of Directors as follows: PRESENT. ABSENT. Our easy-to-use Board Meeting Minutes Submission Form.Simplify the process of recording discussions, decisions, and action items. A first rate executive director board report template. You can download this template to share with your staff leader or your board. Please print and fill out the appropriate form. You may mail the form or bring it in person to the Justice Court, Precinct 4. Having an established board meeting agenda helps the board maximize accuracy, efficiency, and productivity. Here's what to include in yours. All stockholders are cordially invited to attend the meeting.