Texas law requires property owners' associations to hold at least one annual meeting of their members. At its core, the Texas Open Meetings Act requires government entities to keep official business accessible to the public.Regular meetings of the board of directors may be held with or without notice as prescribed in the nonprofit corporation's Bylaws. When planning meetings, be sure to provide ample notice to members, agendas, and postmeeting minutes. Between annual meetings of shareholders, the Board may elect directors to serve until the next annual meeting. Board Meetings – Frequency. Corporate governance is noone's idea of fun but as the founder of a startup or small business, you'll need to hold board meetings. S and C corporations. In the weeks or months before the next meeting, the secretary gathers reports and other materials in preparation for it. The board secretary and president should agree on the board minutes' content.