A public body may not hold an electronic meeting unless the public body has adopted a resolution, rule, or ordinance governing the use of electronic meetings. 801-983-0275 or 877-988-3468 Subscription options for bodies and individual notices available are RSS feed and Email.Annual Meeting of Shareholders Utah corporations must hold meetings of shareholders annually, at the time and date stated in the by-laws. Pursuant to Sections 16-10a-820 of the Act, special meetings of the. At the beginning of each calendar year, the Board shall specify regular meeting dates and times. Bylaws also specify when and where board and shareholder meetings will be held and what the voting process will look like. • Pursuant to Utah Code Ann. § 20A-1-512(1)(b), the Board will hold a public meeting at the next Board meeting to consider applicants to fill the vacancy; and. A resolution, policy, contract, or appointment may not be finalized in a closed meeting in accordance with Utah Code 52-4-204. Agenda items requiring Board action, including those postponed at prior meetings, are scheduled on the agenda in the Action Items portion of the meeting.