Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use.Enjoy our free minutes template for your corporation's annual board of directors meeting. XXXX Planning Committee: Meeting Minutes. List each position or committee, board member's name, what was reported, and any decisions, actions, or motions that were taken. A reappointed member must submit a new application and resume, fill out and oath of office form, and may be asked to complete a new per diem form. The Chair shall mail, fax or otherwise deliver written notice of special meetings to the Board members at least five (5). Edit, sign, and share utah minutes meeting online. No need to install software, just go to DocHub, and sign up instantly and for free. Edit, sign, and share utah minutes meeting online.