Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use.Enjoy our free minutes template for your corporation's annual board of directors meeting. Board meetings are usually held in the VA medical center. Board meetings generally are held on a quarterly basis from (INPUT TIMES). Our easy-to-use Board Meeting Minutes Submission Form. Simplify the process of recording discussions, decisions, and action items. The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting. Following is a sample agenda format: NPC Name. The documents below will help you create structure for your PTA.