Having an established board meeting agenda helps the board maximize accuracy, efficiency, and productivity. Here's what to include in yours.The documents below will help you create structure for your PTA. Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use. The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting. Staff members present were Jessica Guglielmo, President and CEO; Kristal Davis, Vice President and CFO;. There is no prescribed "Order of Business" or agenda for boards of supervisors in Virginia. It is up to each board to organize its agenda. This is an example of homeowner association board meeting minutes showing the necessary elements of a set of minutes.