Seven steps for writing a board resolution, plus a definition, what it's required, how to pass a resolution and FAQs. The letter must be typed on the Vendor's letterhead.The signatures and notary stamp must be both clear and have original signatures. Board resolutions are the answer, but only if you prepare and document them correctly. Here, we'll explain how to write effective, compliant resolutions. Discover how to write Signing Authority Corporate Resolutions with our guide. Aprio's board portal allows you to create, share, and collect signatures for your board resolutions in real-time at a board meeting. We represent 351 cities and towns and the municipal officials who run them. IP Specimen Signature.