Start a job offer letter with "Dear" and the candidate's first and last name. Let them know that your company is enthusiastic about the job offer.And if they refuse at first, they will often accept if you offer to pay the first few months of rent in advance. Customize your cover letter for each job application. I am writing to confirm my acceptance of your employment offer on April 20 and to tell you how delighted I am to be joining XYZ Corporation in Chicago. Offer Letter Templates. Templates are updated periodically and the most up-to-date template should be used for each hire. Click on the Job Information link in the General Profile Section. Select a Job Category and related Function, then click Add to List. Start with a header showing your company's name, logo, and contact info.