Conducting a successful annual meeting requires knowledge of the association's documents, planning, organization, preparation and execution of the plan. Establish the quorum number before the meeting.The number of members needed to constitute a quorum is almost always indicated in the association bylaws. The Maricopa County Board of Supervisors Formal and Informal meetings are open to the public and will proceed under ARS 38-431 et.al. Arizona law requires all Arizona corporations to hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. I recommend that every Arizona LLC hold annual meetings of members and managers and that the meetings be documented with minutes. It is highly recommended that you submit your filings on the A.C.C.'s website, eCorp. However, they're useful for granting authority to members to transact significant business actions, such as taking out a loan on behalf of the LLC. If you are interested in speaking to the Council during Call to the. League sends out resolutions packet to membership.