Some corporations must hold annual meetings and draft annual meeting minutes for satisfying their business compliance responsibilities. Corporate meeting minutes are a formal record of your company's important discussions and actions.They can and should be more than a formality. Shareholder meetings are a regulatory requirement, so both private and public companies must hold these meetings. Reminder and suggestions to hold an annual meeting. What you need to document to comply with IRS requirements. There are no requirements to file meeting minutes but the state copies should be kept with the corporate records. General Instructions. The Class A ordinary shares began trading on the Nasdaq Capital Market on January 8, 2025 under the ticker symbol "MASK. Provide shareholders with complete, detailed instructions on how they can attend the meeting and vote prior to and at the meeting.