From keeping board meeting minutes to ensuring conversations remain on topic, here are some tips on how to host an annual shareholder meeting. Voting: The new BCL amendment allows the board to create a procedure for electronic ballots.Planning an annual meeting for your corporation or LLC? Here are some of the most common topics to include on the agenda. Consider challenges to nominations, voting eligibility, and requirements, consistent with your organization's bylaws and N-PCL § 603. A proxy is like an absentee ballot that enables shareholders to vote without physically attending the in-person shareholder meeting. It's a members' meeting. The stockholder proposal is not in the best interest of the company and recommend that you vote AGAINST this proposal. In addition to executive compensation, investors will vote on four outside proposal at the meeting on Feb. FY 25 First Quarter Results.