3.07 Annual Meetings. A Director Resolution creates either the director's minutes or the director's resolution in lieu of meeting for any corporation or organization.Regional directors shall be elected at the meetings of the regions immediately preceding the League's Annual Conference to fill new terms and. Resolutions, or decisions made at the meeting about the agenda items, must be included in the meeting minutes. An annual report is required to be delivered to the City, which reflects expenditure and activities and a draft is being prepared. Record all resolutions in the meeting minutes and store them on your board management system. Attends all board meetings, providing an agenda, status of prior meeting action items, meeting materials and new business recommendations.