A corporation shall hold a meeting of shareholders annually, for the election of directors and for the transaction of any proper business. General Counsel Club membership along with submitting your Corporate Annual Meeting Worksheet.Some corporations must hold annual meetings and draft annual meeting minutes for satisfying their business compliance responsibilities. The special meeting aims to enable the shareholders to know the company's affairs and vote on the management's recommendations in the proposed resolution. —There shall be an annual meeting of the shareholders. In Florida, association meetings are open to owners or their authorized representatives. Florida law requires that every Florida corporation have a registered agent and a registered office.