The Board may fill any vacancy on the Committee. Written minutes of the Committee meetings shall be maintained.Authority and Responsibility. Some corporations must hold annual meetings and draft annual meeting minutes for satisfying their business compliance responsibilities. MINUTES of the MEETING of the BOARD of DIRECTORS Friday March 23, 2018 a.m. Vote and the purpose of the session recorded in the minutes of the open meeting. The IDA's Policy 105 also requires Board members to complete this annual evaluation. To submit public comment at the next Regular Council Meeting or Zoning Public Hearing, complete the proper public comment form here. "Corporate Minutes", "Meeting Minutes" or just "Minutes" are simply the written record of decisions made for the entity.