Fill out the form to access a sample of Practical Guidance. Free annual shareholder meeting minutes template.How to hold an annual shareholder meeting and document your corporate minutes. Name of the corporation. Date, time, and location of the meeting. We provide an LLC annual meeting minutes template to help your business easily record the minutes of your LLC's annual meeting. The annual meeting season can bring about a host of questions and issues concerning procedures, voting, quorums and proxies, just to name a few. Total cost, time, and step-by-step instructions on how to incorporate in Georgia. Do it yourself or purchase our incorporation service. Your agenda should include all topics that need to be discussed.