All you need to do is fill out our quick and easy annual minutes checklist and make your payment. A wellrun meeting will make it easier for you to achieve the association's goals.Follow the 7 steps below to help you stay on track to a successful meeting. Get organized for your HOA annual meeting with our helpful membership meeting cheat-sheet, ensuring you're prepared for key discussions and decisions. We provide an LLC annual meeting minutes template to help your business easily record the minutes of your LLC's annual meeting. Any other resolutions. Annual shareholders' meetings can be held in or out of Georgia at the place stated in the bylaws. Minutes are the written record of all actions in a meeting, including city council meetings. Don't just let the box fill up. You Don't Need to Do It Alone.