Some corporations must hold annual meetings and draft annual meeting minutes for satisfying their business compliance responsibilities. Shareholder meetings are a regulatory requirement, so both private and public companies must hold these meetings.Learn about how to have a successful meeting with your boss and how you can benefit from preparing ahead of time in this article. We provide an LLC annual meeting minutes template to help your business easily record the minutes of your LLC's annual meeting. Meetings must cover legal and regulatory requirements, such as director elections, providing shareholders a "say on pay" and votes on various other matters. As companies finalize materials for annual shareholder meetings, we recommend consideration of the following key requirements and disclosures. Company performance snapshot (30 minutes). At the start of any coaching project, I ask my clients to fill in a company performance assessment.