Seven steps for writing a board resolution, plus a definition, what it's required, how to pass a resolution and FAQs. Annual resolutions are required for transactions, regulatory checks, filings, and having all decision-makers confirm that everyone is on the same page.As a best practice, minutes should include: (1) the meeting date, time, and location; (2) a list of board or committee members present and absent;. Figure out the key issues to cover with your top management at the annual board meeting. 1. General Discussion of the Condition of the Company. 2. Election of Directors. 3. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. The Governance Committee shall perform the functions as described in the ByLaws. " Some spoke against the amendment, including Rev.