A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. This guide will help you file formation documents, get tax identification numbers, and set up your company records.Business name and address. Date of last annual meeting. Local leaders from across Massachusetts will consider four resolutions during the Business Meeting, which will be held on Saturday, Jan. These solicitations offer to complete corporate meeting minutes on behalf of the corporation for a fee. Some corporations must hold annual meetings and draft annual meeting minutes for satisfying their business compliance responsibilities. The new Online Annual Report System (OARS) will be available beginning January 5, 2015, and will be used for the 2014 annual report filing period. You must register your corporation with the state, prepare internal corporate documents, appoint company directors, and issue stock. All corporations organized in the Commonwealth of Massachusetts as a not for profit corporation shall be subject to the following information.