(a) A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. Section 7.05: Notice of meeting.These solicitations offer to complete corporate meeting minutes on behalf of the corporation for a fee. With respect to meeting notices, Special Commissions must file a meeting notice with the clerk of either the House or Senate. The owners may be issued stock certificates to serve as proof of ownership in the corporation. Shareholder Matters. Annual and Special Meetings. Holding initial and annual meetings, and keeping accurate records of all corporate actions. The capacity for up to 100 shareholders. Some towns hold both elections and business meet- ings.