Shares entitled to vote as a separate voting group may take action on a matter at a meeting only if a quorum of those shares exists with respect to that matter. A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws.With respect to meeting notices, Special Commissions must file a meeting notice with the clerk of either the House or Senate. These solicitations offer to complete corporate meeting minutes on behalf of the corporation for a fee. The annual shareholder meeting is where the shareholders of a corporation gather to discuss and vote on important issues facing the company. The Directors: "VOTED: To authorize (name of person) to sign the application submitted in the name of (name of Corporation). At each annual meeting of members, the Voting Members shall elect directors to fill the seats of directors whose terms are then expiring. Ballots cannot be dropped off at a polling place on Election Day. Vote Early in Person. Information on voter registration, absentee ballots, your status as a voter, candidates on the current STATE ballot and EARLY VOTING may be accessed at:.