A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. These solicitations offer to complete corporate meeting minutes on behalf of the corporation for a fee.Corporations typically hold several required formal meetings each year. The exact requirements vary depending on state laws and your corporation's bylaws. This guide will help you file formation documents, get tax identification numbers, and set up your company records. The new Online Annual Report System (OARS) will be available beginning January 5, 2015, and will be used for the 2014 annual report filing period. Some corporations must hold annual meetings and draft annual meeting minutes for satisfying their business compliance responsibilities. Find answers to the most commonly asked questions about the open meeting law. There's no filing fee. In order to fill out our free corporate bylaws template, you'll need your: Name of Business.